Terms & Conditions

YourWeddingMoments (Primary Photographer / Videographer Gary Tapp, the “Photographer” / “Videographer”
Terms and Conditions 2003 – 2021

It is agreed that the following Wedding Photography Terms and Conditions set out the total agreement made between the parties and that no variation or modification of this contract shall be effective unless agreed by both parties in writing.

1. The booking deposit fee of 40% secures the date, time and services of Your Wedding Moments (photographer & Videographer Mr Gary Tapp) for the wedding and is non-refundable or transferable* in the event of cancellation, it being the agreed loss suffered by the photographer or videographer due to cancellation. The contract shall not become effective until the initial booking deposit amount due has been paid. At the time the contract takes effect, Your Wedding Moments (Mr Gary Tapp) shall reserve the date and time agreed upon, and not make any other reservations or accept any other clients for said date and time. For this reason, in the event of any cancelation the contract for any reason, all monies paid shall be retained by Your Wedding Moments (Mr Gary Tapp) in order to offset its loss of business. Requests to change an already booked photography or videography package to a lower cost package is also considered a cancellation.

   * (except where agreed by Gary Tapp and the client that the booking is to be re-scheduled and transferred to another date and time available to Gary Tapp)

2. Cancellation less than 16 weeks before the wedding will result in payment in full. All cancellations must be in writing. Weddings that are postponed to a later date will retain the fee as long as the photographer(s)/videographer(s) can re-schedule for the new date and time. 
3. Following payment of the 40% booking fee, balance of payment is due just before or on the wedding date. No photographs, Video or wedding albums will be available for draft preview or delivered until all payments due have been paid in full.
4. The Photographer(s) and/or Videographer(s) shall be granted artistic license in relation to the poses photographed and filmed and the locations used. The Photographer(s) / Videographer(s) judgment regarding the location, poses and number of photographs and video taken shall be deemed correct.
5. Photographs and video taken during the course of a booking will be at the discretion of The Photographer(s) and / or Videographer(s).
6. The Photographer(s) and / or Videographer(s) shall endeavour to photograph or film all individuals as requested by the Client(s) at some point during the coverage, but no responsibility will be taken by the Photographer(s) and / or Videographer(s) in the event of leaving somebody out.
7. For video bookings, audio capture of the bride/groom/celebrant/readings are made during the ceremony but depending on the contact and video package booked, the audio of those moments may not be included in the final video.
8. For video bookings, audio/visual recordings of extra live performances (e.g Live Bands, Violinists, Saxophonists, DJ’s, MC’s and Wedding Singers) during the wedding coverage period are not specifically covered and included in the video edit unless specified and agreed to in the booking contact and planned for in advance. Extra recording equipment setup and pre-planning is required for such performances. This also applies to audio recording of impromptu readings or statements/comments made throughout the coverage period which are outside the scope of normal wedding events as these would need to be planned for and setup in advance to be properly captured.
9. For video bookings with speeches included, audio/visual recording of wedding speeches are recorded and produced in their unfettered/unedited entirety per speaker. Depending on the level of package booked, crowd/guest reaction “B Roll” footage may also be included and edited in. Speeches are normally supplied as separate chapters to the wedding video.
10. For a booking involving a ceremony The Photographer(s) and / or Videographer(s) movements are sometimes restricted by the minister/celebrant or other members of the bridal party (e.g particularly in the case of Jewish weddings where many people are involved the ceremony area under the Chuppah). The area from which The Photographer(s) and/or Videographer(s) are able to cover the ceremony may not be the Photographer(s) and/or Videographer(s) preferred choice and The Photographer(s) and/or Videographer(s) cannot accept responsibility for any obstructed view should this be the case.
11. For a wedding or other occasion booking The Photographer(s) and/or Videographer(s) shall endeavor to capture the important moments throughout the day as they occur. However, because of the nature of the event, as a one off, unforeseen moments might not be recorded.
12. If formal group shots are required i.e. Bride, Groom with Bridesmaids, Best men, Mums, Dads & close family etc. then please supply a named list of around 10 groups. This keeps things organized and so not to waste time and spiral out of control on the day. Around 3 or more shots per group are taken to make individual group shot order choices.
13. Please note that any alterations made to the booking by The Client(s) once details have been confirmed may only be made at the discretion of The Photographer(s) and in some circumstances (such as the change of ceremony date for a wedding booking) The Photographer(s) may be unable to accommodate these alterations due to a conflict of commitments. Under these circumstances The Photographer(s) are not liable to compensate The Client(s) in any way whatsoever.
14. Due to a variety of lighting conditions and the limitations of professional film or digital capture, some colors may alter slightly throughout a set of photographs. Please note that certain colors do not reproduce exactly on photographic film or paper.
15. It is understood that all photographic printing is undertaken within the technical limitations of the process and that colour may not necessarily be facsimile over the whole range of colors within a subject. It is also understood that prints made at different times or in different sizes may be variable in colour balance.
16. Although all equipment is checked regularly The Photographer(s) will not be responsible for photographs that are not produced due to technical failure, either at the shooting or processing stage.
17. We will provide a pleasing colour balance but cannot guarantee exact colour matching owing to anomalous reflectance (or also know as colour cast) caused by a combination of surroundings and certain dyes and materials especially man-made fibers. It is sometimes impossible to record on film or digitally the exact colour as seen by the human eye.
18. Owing to photo chromatic anomalies caused by a combination of certain dyes and materials, especially in man-made fibers, it is sometimes impossible to record on camera the exact colour of materials as perceived by the human eye. When processing images, the photographers will endeavor to achieve a pleasing overall colour balance based on natural flesh tones.
19. It is understood that some colors may not remain consistent throughout a set of photographs owing to variations in lighting conditions. It is also understood that all photographic printing is undertaken within the technical limitations of the process and that colour may not be identical over the whole range within a subject. The colour balance of prints made at different times or in varying sizes may also be variable.
20. Should the photographer notice that a member of the wedding party or guest has been seen to blink/closed eyes, the photograph will be taken again but it is impossible to guarantee to see all of them.
21. Due to the limitations of computer monitors it is understood that images may appear differently according to the specification of each monitor and that prints will not match images rendered on any particular computer monitor.
22. Where images and video are made available for use with a personal computer the default operating system shall be Windows 7 and above. Products may not function on other operating systems but are designed to work on Mac OS as well.
23. Where images and video are made optionally available for use on a DVD or Blu-Ray players, reasonable steps are taken to ensure compatibility, but DVD and Blur-Ray discs may not play on all DVD players, particularly older models.
24. All reorders and ordering options shall be treated as an extension of this contract and no responsibility for error will be accepted unless orders are given in writing.
25. Print orders are only accepted by our online gallery ordering system or a correctly formatted e-mail; this gives us a digital order and a time and date of receipt, and enables an accurate order work flow.
26. Ordered prints/album images are retouched i.e adjusted / colour corrected / exposure corrected and prepared for final print and/or album inclusion. This also may include skin airbrushing, digital manipulation and artistic finishing at the discretion of the photographer. If specific instructions are requested for retouch a fee maybe incurred depending on the requirements. Any remaining non ordered images supplied on disc are adjusted / colour corrected / exposure corrected ready for print.
27. Albums are designed by the photographer only using the client ordered images. For client design input on the Album please contact the photographer with your requirements but this may require an addition design charge.
28. Delivery Schedule of Prints / Albums / Videos / Digital Downloads – Our normal guide delivery times on receipt of the client order and/or receipt of music selection for video, are below (Not restricted to and up to a maximum of 11 months). To be fair to our clients we process orders strictly in the order we receive them. This means that seasonal peaks have an impact on delivery times:
    • Online previews/drafts/proofs client(s) ordering web gallery – Normally sent within 72 hours to 7 working days (but in extremely busy peak periods in the summer up to 28 working days) by email containing private link and details of the ordering process.
    • Digital images preparation for download from receipt of order from private online gallery – 6  to 12 weeks. 
    • Optional full set of images download (with duplicate Black and White set) preparation from date of cleared extra payments funds sent within 1 to 3 weeks
    • Albums Design – 2 to 4 months.  Please allow a further 2-6 weeks for photo lab and album manufacture production & delivery (Production time depends on the album manufacture i.e. Standard Photo-books, GraphiStudio Evaluna & Queensberry)
    • Video Slideshows –  2 to 3  months. 
    • Video / Film / Marryoke Editing to Final Video Production – 4 to 6 Months on confirmation of any editing requirements and music selection. Weddings covering multiple days and hence with more complex editing requirements add up to 6 weeks editing time per extra day coverage.
    • Video Highlight / Elemental Videos Highlights – 2 to 4 Months on confirmation of music selection.
    • All times above do not include the Christmas period (+3 weeks) and Easter (+2 weeks) and UK & Spain Bank Holidays.

26. A photo digital download can only be released when the prints and/or album order has been received as the processed order and is uploaded to our server
27. Our videos are delivered digitally from our MediaZilla.com online streaming and distribution server. Optional USB,  DVD & Blu-Ray media are available on request.
28. Original photo and video digital files are stored for a period of 1 year from the date of the event and then deleted. Retouched images are stored for a period of 1 year from the date of the order and then deleted.
29. Any images or copies of images whether stored digitally or otherwise and any computer program including any source or object code, computer files or printed documentation relating to such images are protected by the Copyright and Design Act 1988 and remain the copyright of the photographer or videographer. It is contrary to the Act to copy or allow to be copied photographically, electronically or by any other means an image created as part of this contract without the written permission of the photographer or videographer other than for the client(s) personal use.
30. The photographer & Videographer shall be granted artistic license in relation to the poses photographed / Videoed and the locations used. The Photographers judgement regarding the locations, poses and number of images taken shall be deemed correct. Due to the vagaries of the weather and the willingness of subjects it may not be possible to capture all the images requested.
31. As photographer(s) and videographer(s) we own the full artistic licence during the photographing and the filming during an event i.e. we decide what is actually captured at the event and the subsequent photo editing and video editing. Specific client instructions to edit, retouch or airbrush individual photos e.g. background object removal, skin smoothing, blemishes, scar, tattoo removal and body contouring etc. will incur an extra time in editing costs and will be assessed on a photo by photo requirements basis.
32. The client shall not direct or specify any specific editing of photographs or video editing for the final product. Any specific client requested requirements to re-edit the delivered video or film will incur extra editing costs and will be cost assessed on a scene by scene change requirement basis including the resulting extra time required for post-production, re-compilation encoding, uploading and delivery. The only eventuality when we will re-edit video or films is when an editing problem or mistake in our production has been detected by ourselves or the client and brought to our attention.
33. We may use any images and video included in this contract in their studio, web site, portfolio, literature, display areas, exhibitions, competitions, advertising, slide shows or commercially. Negatives / Digital Files Negatives / digital files remain the sole property of the photographer.
34. Force majeure or Act of God – The due performance of this contract is subject to alteration or cancellation by either party owing to any cause beyond their control.
35. In the event of the photographer or videographer (either Gary Tapp or Rebecca Louise) being unable to attend your wedding we reserve the right to appoint another professional photographer or videographer (with our similar style and direction) to attend your wedding on our behalf to undertake the wedding photography to his / her best ability.
36. In the unlikely event of a total photographic, memory media failure or cancellation of this contract by either party or in any other circumstance the liability of one party to the other shall be limited to the total value of the contract. Neither party shall be liable for indirect or consequential loss.
37. The Client may cancel this contract at any time by giving written notice to the photography but in doing so shall forfeit any monies paid. Cancellations of less than 16 weeks before the wedding date will result in the payment in full.
38. Any complaints should first be raised by the Client only directly with the photographer or videographer in writing within 14 days (and not to any associated supplier or wedding planner) from the date of provision of web gallery preview images or video delivery. In the unlikely event of an unresolved complaint the Client may request the British Professional Photographers Assoc. to mediate but only on the basis that its decision shall be final and binding upon both parties.